Database Access with RDO (Remote Data Objects)

Database Access with ADO (ActiveX Data Objects)

Note: This topic is the "ADO version" of the RDO topic presented earlier.

The "Alphabet Soup" of Database Access

Prior to VB6 and the introduction of ADO (ActiveX Data Objects), VB programmers would generally use DAO (Data Access Objects) to interact with local databases such as MS Access and use RDO (Remote Data Objects) to interact with client/server databases such as Oracle and SQL Server. The concept behind ADO was Universal Data Access (UDA), where one database access method could be used for any data source; it was designed to replace both DAO and RDO. DAO remains a viable technology for interacting with MS Access databases as it is faster than ADO for that purpose; however, ADO is more flexible – using ADO, one could develop a prototype database application using MS Access in the back-end, and with a "flick of the wrist" (i.e., with very little coding changes) "upsize" that same application to use Oracle or SQL Server. As far as RDO is concerned, no new versions of it have been developed beyond the version that shipped with VB6, and there are no future plans for it.

In the VB4 and VB5 worlds, RDO was the main method used to interact with client/server databases. RDO works perfectly fine with VB6, so when folks migrated their VB5 applications over to VB6, little or no coding changes were required. However, ADO is the preferred method of database access for new VB6 applications .

About this Tutorial

This tutorial presents three small sample applications using ADO. All three applications use a local MS Access database.

The first sample application introduces the ADO Data Control (ADODC) which demonstrates a "quick and dirty" way to connect to a remote database. The second and third applications use ADO code: the second allows navigation and searching of a database table; the third allows navigation and updating on a database table. All three connect to an ODBC Data Source, which must be set up through the Windows Control Panel. How to do this is described below.

Note: If you have previously set up a DSN for the Biblio database as described in the previous topic on RDO, you can skip the section on setting up an ODBC data source and resume here.

Setting Up an ODBC Data Source

Follow the steps below to set up an ODBC Data Source (this process is also called "setting up a DSN", where "DSN" stands for "Data Source Name"). These steps assume Windows 2000 for the operating system. On other versions of Windows, some steps may vary slightly.

· Via Windows Control Panel, double-click on Administrative Tools, then Data Sources (ODBC). The ODBC Data Source Administrator screen is displayed, as shown below. Click on the System DSN tab.

· Click the Add button. The Create New Data Source dialog box will appear. Select Microsoft Access Driver (*.mdb) from the list and click the Finish button.

· The ODBC Microsoft Access Setup dialog box will appear. For Data Source Name, type Biblio. If desired, you can type an entry for Description, but this is not required.

· Click the Select button. The Select Database dialog box appears. On a default installation of VB6 or Visual Studio 6, the BIBLIO.MDB sample database should reside in the folder C:\Program Files\Microsoft Visual Studio\VB98. Navigate to that folder, select BIBLIO.MDB from the file list, and click OK.

Note: If VB was installed in a different location on your system, navigate to the appropriate folder. If you do not have the BIBLIO.MDB sample database file on your system at all, you can download it here. In that case, copy the file to the folder of your choice, and navigate to that folder to select the database for this step.

· When you are returned to the ODBC Microsoft Access Setup screen, the database you selected should be reflected as shown below. Click OK to dismiss this screen.

· When you are returned to the ODBC Data Source Administrator screen, the new DSN should appear as shown below. Click OK to dismiss this screen.

At this point, the Biblio database is ready to be used with RDO in the sample application.

Sample Application 1: Using the ADO Data Control (ADODC)

To build the first sample application, follow the steps below.

· Start a new VB project, and from the Components dialog box (invoked from the Project -> Components menu), select Microsoft ADO Data Control 6.0 (SPx) as shown below and click OK.

The ADO Data Control should appear in your toolbox as shown below:

· Put an ADO Data Control on your form, and set the properties as follows:

Property	Value
Name	adoBiblio
DataSourceName	Biblio
SQL	select * from authors

· Now put three text boxes on the form, and set their Name, DataSource, and DataField properties as follows:

Name	DataSource	DataField
txtAuthor	adoBiblio	Author
txtAuID	adoBiblio	Au_ID
txtYearBorn	adoBiblio	Year Born

· Save and run the program. Notice how it works just like the other data control.

· Now change the SQL property of the data control to select * from authors order by author and run the program again. Notice the difference.

· Change the SQL property back to what it was and add three command buttons to the form, and set their Name and Caption properties as follows:

Name	Caption
cmdNameOrder	Order by Name
cmdYearOrder	Order by Year
cmdIDOrder	Order by ID

· Put the following code in the cmdNameOrder_Click event:

adoBiblio.SQL = "select * from authors order by author"

adoBiblio.Refresh

· Put the following code in the cmdYearOrder_Click event:

adoBiblio.SQL = "select * from authors order by [year born]"

adoBiblio.Refresh

· Put the following code in the cmdIDOrder_Click event:

adoBiblio.SQL = "select * from authors order by au_id"

adoBiblio.Refresh

· Save and run the program and see what happens when you click the buttons.

A screen-shot of the sample app at run-time is shown below:

Download the project files for this sample application here.

Sample Applications 2 and 3: Using ADO Code

Note: If you have previously downloaded and set up a DSN for the Property database as described in the previous topic on RDO, you can skip the set up steps below and resume here.

Sample applications 2 and 3 use a database called PROPERTY.MDB and can be downloaded here.

The Property database contains just one table called "Property". The columns of this table are defined as follows:

Column Name	Data Type	Notes
PROPNO	Number (Long Integer)	A number that uniquely identifies the property in the table. Should be treated as the Primary Key (although it is not defined as such in the sample database).
EMPNO	Number (Long Integer)	A number that identifies the real estate agent selling the property. In a real system, this would be the foreign key to the employee number in an Employee table (such a table is not present in the sample database).
ADDRESS	Text (20)	The street address of the property.
CITY	Text (15)	The city where the property is located.
STATE	Text (2)	The state where the property is located (2-character US state abbreviation).
ZIP	Text (5)	The zip code where the property is located.
NEIGHBORHOOD	Text (15)	The descriptive name of the neighborhood in which the property is located.
HOME_AGE	Number (Long Integer)	Age in years of the home. (A better table design choice would be to have this field be the date in which the property was built and have the application compute the age based on the current date.)
BEDS	Number (Long Integer)	Number of bedrooms in the property.
BATHS	Number (Single)	Number of bathrooms in the property (allows for a decimal value such as 2.5, indicating 2 ½ bathrooms – i.e. 2 full bathrooms and 1 "powder room").
FOOTAGE	Number (Long Integer)	The footage of the property.
ASKING	Number (Long Integer)	Asking price of the property in whole dollars.
BID	Number (Long Integer)	Bid amount of the potential buyer in whole dollars.
SALEPRICE	Number (Long Integer)	Sale price (amount the property actually sold for) in whole dollars.

Before coding or running sample application 2 or 3, you must set up an ODBC data source as was done for the previous sample application.

After downloading the file, move it to the folder of your choice. Then follow the exact same steps as before to set up the DSN, with these two exceptions:

(1) On the ODBC Microsoft Access Setup dialog box, type PropDB for the Data Source Name.

(2) In the Select Database dialog box, navigate to the location where you have placed the PROPERTY.MDB file.

Sample Application 2

To build Sample Application 2, start a new VB project and perform the following steps.

· From the Project -> References menu, check Microsoft ActiveX Data Objects 2.x (where x is the highest version that you have on your system) and click OK.

· This project uses the StatusBar control, so include the Microsoft Windows Common Controls 6.0 (SP6) from the Components dialog box, accessed from the Project -> Components menu.

· Create the form shown below. The names of the text boxes in the top frame are shown in the form. Set the Enabled property of the frame to False, which will automatically disable all of the textboxes within it, which is desired because this application does not allow updating of the data. The settings for the other controls are given below.

The navigation buttons have the following properties:

Name	Caption
cmdMoveFirst	<<
cmdMovePrevious	<
cmdMoveNext	>
cmdMoveLast	>>

The text box in the middle of the form has the following properties:

Name	txtCurrentQuery
MultiLine	True
Locked	True

The command buttons have the following properties:

Name	Caption	Enabled
cmdAllData	Reload All Records	True
cmdGetData	Run Query Now	False

In the "Select Criteria" frame:

The check boxes are an array:

Name	Caption
chkCriteria(0)	EmpNo
chkCriteria(1)	City
chkCriteria(2)	State

The labels are also an array:

Name	Caption	Enabled
lblCriteria(0)	=	False
lblCriteria(1)	Like	False
lblCriteria(2)	Like	False

The textboxes are also an array:

Name	Caption	Enabled
txtCriteria(0)	EmpNo	False
txtCriteria(1)	City	False
txtCriteria(2)	State	False

Place the StatusBar on the form and set its Style property to 1 – sbrSimple.

2. Code the General Declarations section as shown below. Here, two ADO objects, ADODB.Connection and ADODB.Recordset, are defined at the form level.

The ADODB.Connection object represents an open connection to a data source and a specific database on that data source, or an allocated but as yet unconnected object, which can be used to subsequently establish a connection.

The ADODB.Recordset object represents the rows that result from running a query,

Option Explicit

Dim mobjADOConn As ADODB.Connection

Dim mobjADORst As ADODB.Recordset

Dim mstrSQL As String

3. Code the Form_Load event. Here, the connection object variable mobjADOConn is made available for use by setting it to a new instance of ADODB.Connection. Then, the ConnectionString property and the Open method of the ADODB.Connection object are used.

The ConnectionString property takes a string with various arguments delimited by semicolons. When using a DSN as we are in this sample application, you typically need just the DSN name, the user id, and the password. The Open method then opens the connection to the database.

'-----------------------------------------------------------------------------

Private Sub Form_Load()

'-----------------------------------------------------------------------------

'set up the form and connect to the data source

On Error GoTo LocalError

'center the form:

Me.Top = (Screen.Height - Me.Height) / 2

Me.Left = (Screen.Width - Me.Width) / 2

' Connect to the Property database:

Set mobjADOConn = New ADODB.Connection

mobjADOConn.ConnectionString = "DSN=PropDB;Uid=admin;Pwd=;"

mobjADOConn.Open

Call cmdAllData_Click

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

4. Code the cmdAllData_Click event, which sets or resets the ADODB.Recordset object with a query to display all the rows in the table. The opening of the recordset takes place in the OpenNewRecordset subprocedure, called from this event procedure.

'-----------------------------------------------------------------------------

Private Sub cmdAllData_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

Dim lngX As Long

'select or reload the data to be displayed:

mstrSQL = "select * from property"

Call OpenNewRecordset

'load data into the text boxes

Call DataLoad

' reset the state of the search criteria controls

For lngX = 0 To 2

chkCriteria(lngX).Value = vbUnchecked

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

5. Create the user-defined subprocedure OpenNewRecordset.

Here, the recordset object mobjADORst is made available for use by setting (or resetting) it to a new instance of ADODB.Recordset.

The CursorLocation property is then set to the built-in constant adUseClient. The term "cursor" refers to the temporary rows of a recordset. The cursor location determines whether the cursor is stored on the client or the server, specified by the values adUseClient and adUseServer, respectively. Server-side cursor (adUseServer) is the default. There are tradeoffs using both types of cursors. Client-side cursors can take a long time to build because the data must be pulled over to the client, but once built, traversing the cursor is usually very fast. Client-side cursors often support more features than server-side cursors (the reason this sample application is using a client-side cursor is because we want to use AbsolutePosition property later, which only works with a client-side cursor). On the other hand, server-side cursors usually build faster but often support fewer features that client-side cursors.

The Open method of the recordset is then executed. The Open method has the following syntax:

RecordsetObject.Open Source, ActiveConnection, CursorType, LockType, Options

The Source argument is an optional variant that evaluates to a valid Command object, SQL statement, table name, stored procedure call, or filename of a persisted recordset.

The ActiveConnection argument is an optional variant that evaluates to a valid Connection object variable name or a string containing connection string parameters.

The CursorType argument is an optional value that determines the type of cursor that the provider should use when opening the recordset. The possible values and their descriptions are given below:

*Value*	*Description*
adOpenForwardOnly	(default) Used to open a forward-only cursor. Forward-only cursors create static snapshots of data. A recordset that uses a forward-only cursor is not directly updateable and can only be scrolled from beginning to end (i.e., "MoveNext" is the only "Move" method that can be used with this type of cursor). Forward-only cursors offer optimal performance in exchange for feature limitations. Forward-only cursors are sometimes referred to as firehose cursors.
adOpenStatic	Used to open a static cursor. A static cursor is a static copy of the data in the data source. Once created, no changes made by other users propagate to the recordset; the recordset never changes. Note: Client side cursors (like the one used in this sample application) use only adOpenStatic for CursorTypes regardless of which CursorType you select.
adOpenDynamic	Used to open a dynamic cursor. A dynamic cursor is a "live" recordset, meaning that any and all additions, changes, and deletions by other users affect the recordset. Dynamic-cursor recordsets support all types of navigation, including bookmarks (if bookmarks are supported by the provider). Dynamic cursors offer the most features of any cursor type, but at the expense of increased overhead.
adOpenKeyset	Used to open a keyset cursor. Keyset cursors are like dynamic cursors, except additions made by other users are not visible in the recordset. The recordset is affected by changes and deletions, however.

The LockType argument is an optional value that determines the type of locking that the provider should use when opening the recordset. The possible values and their descriptions are given below:

*Value*	*Description*
adLockReadOnly	(default) Specifies read-only locking. Records can be read, but data cannot be added, changed, or deleted. This is the locking method used with static cursors and forward-only cursors.
adLockPessimistic	Specifies pessimistic locking. The provider does what is necessary to ensure successful editing of records, usually by locking records at the data source immediately upon editing.
adLockOptimistic	Specifies optimistic locking. The provider locks records only when you call the Update method, not when you start editing.
adLockBatchOptimistic	Specifies optimistic batch locking. Records are locked in batch update mode, as opposed to immediate update mode. This option is required for client-side cursors.

The Options argument is an optional Long value that indicates how the Source should be evaluated. The possible values and their descriptions are given below:

*Value*	*Description*
adCmdText	Indicates that the provider should evaluate CommandText as a textual definition of a command. This options is used SQL statements.
adCmdTable	Indicates that the provider should evaluate CommandText as a table.
adCmdStoredProc	Indicates that the provider should evaluate CommandText as a stored procedure.
adCmdUnknown	Indicates that the type of command in the CommandText argument is not known and that the provider should attempt to interpret it. Typically results in poor performance.
adExecuteAsync	Indicates that the command should execute asynchronously.
adFetchAsync	Indicates that the remaining rows after the initial quantity specified in the CacheSize property should be fetched asynchronously.

'-----------------------------------------------------------------------------

Private Sub OpenNewRecordset()

'-----------------------------------------------------------------------------

Set mobjADORst = New ADODB.Recordset

mobjADORst.CursorLocation = adUseClient

mobjADORst.Open mstrSQL, mobjADOConn, adOpenStatic, , adCmdText

' display current query

txtCurrentQuery.Text = mstrSQL

End Sub

6. Create the user-defined subprocedure DataLoad. This subprocedure gets the data from the recordset and puts each field into a text box. Data from the recordset is accessed via the Fields collection.

The Fields collection in ADO works identically to the Fields collection in DAO. A field can be referenced with or without specifying Fields, either by the field name in quotes or by its ordinal position in the resultset. The field can also be referenced with the bang (!) operator. All of the following would be valid ways of referencing the field "propno":

mobjADORst.Fields("propno")

mobjADORst ("propno")

mobjADORst.Fields(0)

mobjADORst(0)

mobjADORst!propno

'-----------------------------------------------------------------------------

Private Sub DataLoad()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

'copy the data from the recordset to the text boxes:

txtPropNo.Text = mobjADORst.Fields("propno")

txtEmpNo.Text = mobjADORst.Fields("empno")

txtAddress.Text = mobjADORst.Fields("address")

txtCity.Text = mobjADORst.Fields("city")

txtState.Text = mobjADORst.Fields("state")

txtZip.Text = mobjADORst.Fields("zip")

Call SetRecNum

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

7. Create the user-defined subprocedure SetRecNum. This sub displays the number of the current record at the bottom of the screen. The AbsolutePosition and RecordCount properties of the Recordset are used here.

The AbsolutePosition property specifies the current row in a recordset. Note: For AbsolutePosition to return a valid value with Access (Jet) databases (like the one used in the sample application), the CursorLocation must be set to adUseClient. An invalid value (-1) will be returned if adUseClient is specified.

The RecordCount property the total number of rows in the recordset. Note: RecordCount will not return a valid value with all cursor types (for example, RecordCount will return -1 with a forward-only cursor.) To ensure a valid RecordCount value, use either adOpenKeyset or adOpenStatic as the CursorType for server side cursors or use a client side cursor.

'-----------------------------------------------------------------------------

Private Sub SetRecNum()

'-----------------------------------------------------------------------------

StatusBar1.SimpleText = "row " & mobjADORst.AbsolutePosition _

& " of " & mobjADORst.RecordCount

End Sub

8. Code the events for the navigation buttons as shown below, using the recordset "Move" methods to move to the first, last, next, or previous record, respectively.

'-----------------------------------------------------------------------------

Private Sub cmdMoveFirst_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MoveFirst

Call DataLoad

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

'-----------------------------------------------------------------------------

Private Sub cmdMoveLast_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MoveLast

Call DataLoad

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

'-----------------------------------------------------------------------------

Private Sub cmdMoveNext_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MoveNext

If mobjADORst.EOF Then

Beep

mobjADORst.MoveLast

End If

Call DataLoad

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

'-----------------------------------------------------------------------------

Private Sub cmdMovePrevious_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MovePrevious

If mobjADORst.BOF Then

Beep

mobjADORst.MoveFirst

End If

Call DataLoad

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

9. When one of the check boxes is clicked, the label and text box next to it should be enabled (or disabled, if clicking the check box unchecks it). Note also that the cmdGetData button (the one with the "Run Query Now" caption) should only be enabled if one of the checkboxes is checked.

'-----------------------------------------------------------------------------

Private Sub chkCriteria_Click(Index As Integer)

'-----------------------------------------------------------------------------

' disable the 'Run Query Now' button

cmdGetData.Enabled = False

'when the user clicks on a check box, enable the label and text

'box that go with it.

If chkCriteria(Index).Value = vbChecked Then

txtCriteria(Index).Enabled = True

lblCriteria(Index).Enabled = True

txtCriteria(Index).SetFocus

txtCriteria(Index).SelStart = 0

txtCriteria(Index).SelLength = Len(txtCriteria(Index).Text)

' enable the 'Run Query Now' button only if a box is checked.

cmdGetData.Enabled = True

Else

txtCriteria(Index).Enabled = False

lblCriteria(Index).Enabled = False

End If

End Sub

10. After the user has selected which fields to use and entered values in the text boxes, they click the cmdGetData button to create a new recordset with new data. Note that if the user selects (checks) a field, but does not enter search criteria in the corresponding textbox, an error message is generated and the query is not run.

'-----------------------------------------------------------------------------

Private Sub cmdGetData_Click()

'-----------------------------------------------------------------------------

'run the query that the user has created

On Error GoTo LocalError

Dim blnFirstOne As Boolean

blnFirstOne = True

mstrSQL = "select * from property where "

If chkCriteria(0).Value = vbChecked Then

If (txtCriteria(0).Text = "") Or (Not IsNumeric(txtCriteria(0).Text)) Then

MsgBox "Employee number is missing or non-numeric. Query not run.", _

vbExclamation, _

"ADO Example"

Exit Sub

End If

blnFirstOne = False

mstrSQL = mstrSQL & "empno = " & txtCriteria(0).Text

End If

If chkCriteria(1).Value = vbChecked Then

If txtCriteria(1).Text = "" Then

MsgBox "City criteria is missing. Query not run.", _

vbExclamation, _

"ADO Example"

Exit Sub

End If

If blnFirstOne = False Then

mstrSQL = mstrSQL & " and"

End If

blnFirstOne = False

mstrSQL = mstrSQL & " city like '" & txtCriteria(1).Text & "'"

End If

If chkCriteria(2).Value = vbChecked Then

If txtCriteria(2).Text = "" Then

MsgBox "State criteria is missing. Query not run.", _

vbExclamation, _

"ADO Example"

Exit Sub

End If

If blnFirstOne = False Then

mstrSQL = mstrSQL & " and"

End If

blnFirstOne = False

mstrSQL = mstrSQL & " state like '" & txtCriteria(2).Text & "'"

End If

OpenNewRecordset

'make sure that the query did not return 0 rows:

If mobjADORst.EOF Then

MsgBox "Your query (" & mstrSQL & ") returned no records! " _

& "The default query to return all records will now be rerun.", _

vbExclamation, _

"ADO Example"

'reload the form with all the records

cmdAllData_Click

Else

MsgBox "Your query returned " & mobjADORst.RecordCount & " records.", _

vbInformation, _

"ADO Example"

'load data into the text boxes

Call DataLoad

End If

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

11. Save and run. Note: When entering the "Like" criteria for City and/or State, you can use the wildcard character % to represent any number of characters and the wildcard character _ (underscore) the represent a single character. For example, entering "M%" for the City criteria would return all rows where the city field begins with the letter "M".

Download the project files for this sample application here.

Sample Application 3

Sample Application 3 demonstrates how to add, update, and delete records with ADO.

When the application is first run, the user is prompted to enter a minimum asking price to possibly limit the number of records they want to work with (i.e., "I only want to work with properties that are selling for $200,000 or more). If the user wants to work with all properties, they would simply accept the default of 0 from the prompt. If the user clicks the Cancel button, the application will end.

Once the user has entered the minimum asking price, the main screen of the application is displayed. Initially, the screen is in "browse" mode, where the user can use the navigation buttons to move to the first, previous, next or last record. The data cannot be edited in this mode. If they want to initiate an add or an update, delete a record, or exit the application, they may do so via the appropriate button. Saving or cancelling is not applicable in this mode, so those buttons are disabled.

If the user clicks the Add button, the fields on the screen are enabled and cleared, and the user can enter the information for the new property. All buttons except Save and Cancel are now disabled. After the user has made entries in the fields, he or she would click Save to add the new record to the database table, or, if they changed their mind, would click Cancel to discard the new record. In either case (clicking Save or Cancel) the user is returned to browse mode. When Save is clicked, the application validates the entries and will only save the record if all fields pass edit (otherwise, a message will appear indicating the problem entry and focus will be set to the problem field).

If the user clicks the Update button, the fields on the screen are enabled and the user can modify any or all of the fields (except for the Property Number, which is the primary key of the table). All buttons except Save and Cancel are now disabled. After the user has made modifications in the desired fields, he or she would click Save to update the record to the database table, or, if they changed their mind, would click Cancel to discard the changes. In either case (clicking Save or Cancel) the user is returned to browse mode. When Save is clicked, the application validates the entries and will only save the record if all fields pass edit (otherwise, a message will appear indicating the problem entry and focus will be set to the problem field).

If the user clicks the Delete button, the user is asked to confirm that they want to delete the current record. If they respond Yes, the record is deleted from the database table, and the main screen shows the next record in the table.

To build Sample Application 3, start a new VB project and perform the following steps.

· From the Project -> References menu, check Microsoft ActiveX Data Objects 2.x Library and click OK.

· This project uses the StatusBar control, so include the Microsoft Windows Common Controls 6.0 (SP6) from the Components dialog box, accessed from the Project -> Components menu. Check this item and click OK.

· Create the form shown below. The settings for the various controls are given below.

· There are nine textboxes in the main frame of the form. The names and MaxLength settings for these are given below:

Name	Properties
txtPropNo	MaxLength: 5
txtEmpNo	MaxLength: 4
txtAddress	MaxLength: 20
txtCity	MaxLength: 15
txtState	MaxLength: 2
txtZip	MaxLength: 5
txtBeds	MaxLength: 1
txtBaths	MaxLength: 3 (allows fractional amount, like 1.5)
txtAsking	MaxLength: 0 (not specified)

· Set up the Command Buttons as follows:

Name	Caption
cmdMoveFirst	<<
cmdMovePrevious	<
cmdMoveNext	>
cmdMoveLast	>>
cmdAdd	Add
cmdUpdate	Update
cmdDelete	Delete
cmdSave	Save
cmdCancel	Cancel
cmdExit	Exit

· All controls on your form should have their TabIndex property set such that the tabbing order is correct.

· Add a Module to the project, name it modCommon, and enter the code shown below. The code contains procedures described as follows:

CenterForm	Sub to center a form on the screen
ValidKey	Function to validate a keystroke for use in the KeyPress event of a textbox
ConvertUpper	Function to convert an alphabetic character entered in a textbox to uppercase, used in the KeyPress event of a textbox
SelectTextBoxText	Sub to highlight the text of a textbox when it receives focus. Used in the GotFocus event of a textbox.
TabToNextTextBox	Sub to "autotab" from one textbox to another when maximum number of characters that can be entered into the first textbox has been reached.
UnFormatNumber	Function to strip out non-numeric characters (dollar signs, commas, etc.) from a formatted number.

Option Explicit

Public Const gstrNUMERIC_DIGITS As String = "0123456789"

Public Const gstrUPPER_ALPHA_PLUS As String = "ABCDEFGHIJKLMNOPQRSTUVWXYZ,'-"

Public gblnPopulating As Boolean

'------------------------------------------------------------------------

Public Sub CenterForm(pobjForm As Form)

'------------------------------------------------------------------------

With pobjForm

.Top = (Screen.Height - .Height) / 2

.Left = (Screen.Width - .Width) / 2

End With

End Sub

'------------------------------------------------------------------------

Public Function ValidKey(pintKeyValue As Integer, _

pstrSearchString As String) As Integer

'------------------------------------------------------------------------

' Common function to filter out keyboard characters passed to this

' function from KeyPress events.

' Typical call:

' KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS)

If pintKeyValue < 32 _

Or InStr(pstrSearchString, Chr$(pintKeyValue)) > 0 Then

'Do nothing - i.e., accept the control character or any key

' in the search string passed to this function ...

Else

'cancel (do not accept) any other key ...

pintKeyValue = 0

End If

ValidKey = pintKeyValue

End Function

'------------------------------------------------------------------------

Public Function ConvertUpper(pintKeyValue As Integer) As Integer

'------------------------------------------------------------------------

' Common function to force alphabetic keyboard characters to uppercase

' when called from the KeyPress event.

' Typical call:

' KeyAscii = ConvertUpper(KeyAscii)

If Chr$(pintKeyValue) >= "a" And Chr$(pintKeyValue) <= "z" Then

pintKeyValue = pintKeyValue - 32

End If

ConvertUpper = pintKeyValue

End Function

'-----------------------------------------------------------------------------

Public Sub SelectTextBoxText(pobjTextbox As TextBox)

'-----------------------------------------------------------------------------

With pobjTextbox

.SelStart = 0

.SelLength = Len(.Text)

End With

End Sub

'-----------------------------------------------------------------------------

Public Sub TabToNextTextBox(pobjTextBox1 As TextBox, pobjTextBox2 As TextBox)

'-----------------------------------------------------------------------------

If gblnPopulating Then Exit Sub

If pobjTextBox2.Enabled = False Then Exit Sub

If Len(pobjTextBox1.Text) = pobjTextBox1.MaxLength Then

pobjTextBox2.SetFocus

End If

End Sub

'-----------------------------------------------------------------------------

Public Function UnFormatNumber(pstrNumberIn As String) As String

'-----------------------------------------------------------------------------

Dim lngX As Long

Dim strCurrChar As String

Dim strNumberOut As String

strNumberOut = ""

For lngX = 1 To Len(pstrNumberIn)

strCurrChar = Mid$(pstrNumberIn, lngX, 1)

If InStr("0123456789.", strCurrChar) > 0 Then

strNumberOut = strNumberOut & strCurrChar

End If

UnFormatNumber = strNumberOut

End Function

· Code the General Declarations section as shown below. Here, as in the previous sample application, two ADO object variables, mobjADOConn and mobjADORst, are defined at the form level, as are some other form-level variables that will be needed.

Option Explicit

Dim mobjADOConn As ADODB.Connection

Dim mobjADORst As ADODB.Recordset

Private mstrSQL As String

Private mdblMinAsking As Double

Private mblnUpdatePending As Boolean

Private mstrUpdateType As String

Private mavntUSStates As Variant

· Code the Form_Load event as shown below. In it, a programmer-defined Sub named GetMinimumAsking is called (that routine is the one that displays the initial prompt to the user to enter the minimum asking price of the properties they want to work with). Then, the variant array mavntUSStates is loaded with the 50 US state abbreviations, needed for validating the state input by the user. This is followed by a call to the CenterForm sub. Then, the ADO connection object (mobjADOConn) is instantiated, its ConnectionString property is set, and the Open method is invoked so that we can use the Property database in the application. This is followed by a call to the programmer-defined Sub GetPropertyData (which runs the query to create the recordset that will be used to browse the Property table records), followed by a call to the programmer-defined Sub SetFormState (which enables and disables controls at the appropriate time).

'-----------------------------------------------------------------------------

Private Sub Form_Load()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

' obtain the minimum asking price for the properties to be worked with

GetMinimumAsking

' load the array of states to be used for validation

mavntUSStates = Array("AK", "AL", "AR", "AZ", "CA", "CO", "CT", "DC", _

"DE", "FL", "GA", "HI", "IA", "ID", "IL", "IN", _

"KS", "KY", "LA", "MA", "MD", "ME", "MI", "MN", _

"MO", "MS", "MT", "NC", "ND", "NE", "NH", "NJ", _

"NM", "NV", "NY", "OH", "OK", "OR", "PA", "RI", _

"SC", "SD", "TN", "TX", "UT", "VA", "VT", "WA", _

"WI", "WV", "WY")

'center the form:

CenterForm Me

' Connect to the Property database:

Set mobjADOConn = New ADODB.Connection

mobjADOConn.ConnectionString = "DSN=PropDB;Uid=admin;Pwd=;"

mobjADOConn.Open

Call GetPropertyData

SetFormState False

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

Code the GetMinimumAsking Sub, which uses the InputBox function to prompt to the user to enter the minimum asking price of the properties they want to work with. The resulting value is then stored in the form-level variable mdblMinAsking.

'-----------------------------------------------------------------------------

Private Sub GetMinimumAsking()

'-----------------------------------------------------------------------------

Dim strInputBoxPrompt As String

Dim strAsking As String

strInputBoxPrompt = "Enter the minimum asking price (for example, 200000) " _

& "for the properties that you want to work with this session." _

& vbNewLine _

& "To work with ALL properties, leave the default of zero."

strAsking = InputBox(strInputBoxPrompt, "Minimum Asking Price", "0")

If strAsking = "" Then

' user clicked Cancel button on the input box, so end the app

End

End If

mdblMinAsking = Val(strAsking)

End Sub

Code the GetPropertyData Sub, which builds the SQL to get the property records meeting the minimum asking price condition. The Recordset object is then instantiated, its CursorLocation property is set, and its Open method is invoked to execute the SQL and return the resultset. This is done in a loop in case the resultset does not return any records due to the fact no records in the table met the asking price condition. In that situation, the user is given the opportunity to specify a different asking price value. Following this, the programmer-defined Sub PopulateFormFields is called (which displays the fields from the current record in their corresponding textboxes on the form).

'-----------------------------------------------------------------------------

Private Sub GetPropertyData()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

Dim blnGotData As Boolean

blnGotData = False

'select or reload the data to be displayed:

mstrSQL = "select propno" _

& " , empno" _

& " , address" _

& " , city" _

& " , state" _

& " , zip" _

& " , beds" _

& " , baths" _

& " , asking" _

& " from property" _

& " where asking >= " & mdblMinAsking _

& " order by propno"

Set mobjADORst = New ADODB.Recordset

mobjADORst.CursorLocation = adUseClient

mobjADORst.Open mstrSQL, mobjADOConn, adOpenDynamic, adLockOptimistic, adCmdText

If mobjADORst.EOF Then

If MsgBox("There are no properties with an asking price >= " _

& Format$(mdblMinAsking, "Currency") _

& ". Do you want to try again with a different value?", _

vbYesNo + vbQuestion, _

"Asking Price") _

= vbYes Then

GetMinimumAsking

Else

End

End If

Else

blnGotData = True

End If

Loop Until blnGotData

'load data into the text boxes

Call PopulateFormFields

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

Code the PopulateFormFields Sub, which assigns the fields from the current record to their corresponding textboxes on the form. Note that the gblnPopulating Boolean variable is set to True prior to the assignments and set to False after the assignments. This value is used to control whether or not certain code executes in the event procedures for some of these textboxes. The Sub SetRecNum is then called.

'-----------------------------------------------------------------------------

Private Sub PopulateFormFields()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

gblnPopulating = True

'copy the data from the resultset to the text boxes:

txtPropNo.Text = mobjADORst.Fields("propno")

txtEmpNo.Text = mobjADORst.Fields("empno")

txtAddress.Text = mobjADORst.Fields("address")

txtCity.Text = mobjADORst.Fields("city")

txtState.Text = mobjADORst.Fields("state")

txtZip.Text = mobjADORst.Fields("zip")

txtBeds.Text = mobjADORst.Fields("beds")

txtBaths.Text = mobjADORst.Fields("baths")

txtAsking.Text = Format$(mobjADORst.Fields("asking"), "Currency")

gblnPopulating = False

Call SetRecNum

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

Code the SetRecNum Sub. This sub is identical to the one used in Sample Application 2. It displays the number of the current record at the bottom of the screen using the AbsolutePosition and RowCount properties of the Recordset object.

'-----------------------------------------------------------------------------

Private Sub SetRecNum()

'-----------------------------------------------------------------------------

StatusBar1.SimpleText = "row " & mobjADORst.AbsolutePosition _

& " of " & mobjADORst.RecordCount

End Sub

Code the SetFormState Sub, which takes in a Boolean argument used to set the Enabled property of the controls on the form. Based on whether the value True or False is passed to this sub, this sub ensures that the textboxes are enabled for adds and updates and disabled for browsing; it also ensures that the various command buttons are enabled or disabled at the appropriate time. This Sub also sets the form-level Boolean variable mblnUpdatePending.

'-----------------------------------------------------------------------------

Private Sub SetFormState(pblnEnabled As Boolean)

'-----------------------------------------------------------------------------

txtPropNo.Enabled = pblnEnabled

txtEmpNo.Enabled = pblnEnabled

txtAddress.Enabled = pblnEnabled

txtCity.Enabled = pblnEnabled

txtState.Enabled = pblnEnabled

txtZip.Enabled = pblnEnabled

txtBeds.Enabled = pblnEnabled

txtBaths.Enabled = pblnEnabled

txtAsking.Enabled = pblnEnabled

cmdSave.Enabled = pblnEnabled

cmdCancel.Enabled = pblnEnabled

cmdAdd.Enabled = Not pblnEnabled

cmdUpdate.Enabled = Not pblnEnabled

cmdDelete.Enabled = Not pblnEnabled

cmdExit.Enabled = Not pblnEnabled

cmdMoveFirst.Enabled = Not pblnEnabled

cmdMoveNext.Enabled = Not pblnEnabled

cmdMovePrevious.Enabled = Not pblnEnabled

cmdMoveLast.Enabled = Not pblnEnabled

mblnUpdatePending = pblnEnabled

End Sub

Code the Form_Unload event. In it, the form-level Boolean variable mblnUpdatePending is tested to see if (well, an update is pending – i.e., whether an add or update is in progress). If the user is in the middle of an add or update and then clicks the "X" button on the upper-right corner of the form, they will receive the message that they must save or cancel prior to exiting the application, and the form will NOT be unloaded (because we are assigning a non-zero value to the Cancel argument in that situation). Provided that an add or update is not in progress, we set the database objects to Nothing and the Unload will complete.

'-----------------------------------------------------------------------------

Private Sub Form_Unload(Cancel As Integer)

'-----------------------------------------------------------------------------

If mblnUpdatePending Then

MsgBox "You must save or cancel the current operation prior to exiting.", _

vbExclamation, _

"Exit"

Cancel = 1

Else

Set mobjADORst = Nothing

Set mobjADOConn = Nothing

End If

End Sub

Code the events for the various Textboxes as shown below. The code in these events ensure the following:

· For all, highlight the text in the textbox when it receives focus.

· For all but the last textbox, if the maximum number of characters typed into the textbox is reached, auto-tab to the next textbox.

· Only numeric digits should be entered into the property number, employee number, zip codes, and beds textboxes.

· Only numeric digits and optionally one decimal point should be entered into the baths and asking textboxes.

· Force uppercase on the state textbox.

· When the asking textbox receives focus, the value in there should be unformatted. When the asking textbox loses focus, its value should be formatted as currency.

'-----------------------------------------------------------------------------

' Textbox events

'-----------------------------------------------------------------------------

' property #

Private Sub txtPropNo_GotFocus()

SelectTextBoxText txtPropNo

End Sub

Private Sub txtPropNo_KeyPress(KeyAscii As Integer)

KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS)

End Sub

Private Sub txtPropNo_Change()

TabToNextTextBox txtPropNo, txtEmpNo

End Sub

' emp #

Private Sub txtEmpNo_GotFocus()

SelectTextBoxText txtEmpNo

End Sub

Private Sub txtEmpNo_KeyPress(KeyAscii As Integer)

KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS)

End Sub

Private Sub txtEmpNo_Change()

TabToNextTextBox txtEmpNo, txtAddress

End Sub

' address

Private Sub txtAddress_GotFocus()

SelectTextBoxText txtAddress

End Sub

Private Sub txtAddress_Change()

TabToNextTextBox txtAddress, txtCity

End Sub

' city

Private Sub txtCity_GotFocus()

SelectTextBoxText txtCity

End Sub

Private Sub txtCity_Change()

TabToNextTextBox txtCity, txtState

End Sub

' state

Private Sub txtState_GotFocus()

SelectTextBoxText txtState

End Sub

Private Sub txtState_KeyPress(KeyAscii As Integer)

KeyAscii = ConvertUpper(KeyAscii)

End Sub

Private Sub txtState_Change()

TabToNextTextBox txtState, txtZip

End Sub

' zip

Private Sub txtZip_GotFocus()

SelectTextBoxText txtZip

End Sub

Private Sub txtZip_KeyPress(KeyAscii As Integer)

KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS)

End Sub

Private Sub txtZip_Change()

TabToNextTextBox txtZip, txtBeds

End Sub

' beds

Private Sub txtBeds_GotFocus()

SelectTextBoxText txtBeds

End Sub

Private Sub txtBeds_KeyPress(KeyAscii As Integer)

KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS)

End Sub

Private Sub txtBeds_Change()

TabToNextTextBox txtBeds, txtBaths

End Sub

' baths

Private Sub txtBaths_GotFocus()

SelectTextBoxText txtBaths

End Sub

Private Sub txtBaths_KeyPress(KeyAscii As Integer)

KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS & ".")

' if text already has a decimal point, do not allow another ...

If Chr$(KeyAscii) = "." And InStr(txtBaths.Text, ".") > 0 Then

KeyAscii = 0

End If

End Sub

Private Sub txtBaths_Change()

TabToNextTextBox txtBaths, txtAsking

End Sub

' asking price

Private Sub txtAsking_GotFocus()

txtAsking.Text = UnFormatNumber(txtAsking.Text)

SelectTextBoxText txtAsking

End Sub

Private Sub txtAsking_KeyPress(KeyAscii As Integer)

KeyAscii = ValidKey(KeyAscii, gstrNUMERIC_DIGITS & ".")

' if text already has a decimal point, do not allow another ...

If Chr$(KeyAscii) = "." And InStr(txtAsking.Text, ".") > 0 Then

KeyAscii = 0

End If

End Sub

Private Sub txtAsking_LostFocus()

txtAsking.Text = Format$(txtAsking.Text, "Currency")

End Sub

Code the events for the navigation buttons as shown below, using the resultset "Move" methods to move to the first, last, next, or previous record, respectively.

'-----------------------------------------------------------------------------

Private Sub cmdMoveFirst_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MoveFirst

Call PopulateFormFields

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

'-----------------------------------------------------------------------------

Private Sub cmdMoveLast_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MoveLast

Call PopulateFormFields

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

'-----------------------------------------------------------------------------

Private Sub cmdMoveNext_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MoveNext

If mobjADORst.EOF Then

Beep

mobjADORst.MoveLast

End If

Call PopulateFormFields

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

'-----------------------------------------------------------------------------

Private Sub cmdMovePrevious_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

mobjADORst.MovePrevious

If mobjADORst.BOF Then

Beep

mobjADORst.MoveFirst

End If

Call PopulateFormFields

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

Code the Click event for the cmdAdd button. In it, the textboxes are cleared, the SetFormState sub is called (passing it a parameter of True, which will enable the textboxes and the Save and Cancel buttons and disable all the other buttons), set the form-level variable mstrUpdateType to "A" (indicating that an add is pending) and sets focus to the Property Number field.

'-----------------------------------------------------------------------------

Private Sub cmdAdd_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

'clear all the text boxes:

txtPropNo.Text = ""

txtEmpNo.Text = ""

txtAddress.Text = ""

txtCity.Text = ""

txtState.Text = ""

txtZip.Text = ""

txtBeds.Text = ""

txtBaths.Text = ""

txtAsking.Text = ""

SetFormState True

mstrUpdateType = "A"

txtPropNo.SetFocus

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

Code the Click event for the cmdUpdate button. In it, the SetFormState sub is called (passing it a parameter of True, which will enable the textboxes and the Save and Cancel buttons and disable all the other buttons), set the form-level variable mstrUpdateType to "U" (indicating that an update is pending), disables the Property Number field (because it is the primary key and should not be changed) and sets focus to the Employee Number field.

'-----------------------------------------------------------------------------

Private Sub cmdUpdate_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

SetFormState True

mstrUpdateType = "U"

' being that propno is the primary key, it should not be updatable

txtPropNo.Enabled = False

txtEmpNo.SetFocus

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

Code the Click event for the cmdSave button. The user would click this button after they have completed entries for an add or update. This sub first invokes the ValidateAllFields function, which returns a Boolean indicating whether or not all entries passed their edit checks. If not, we exit the sub and the record is not saved; the user remains in "update pending" mode and has the opportunity to correct the entries. Provided that validation is successful, the sub proceeds. The mstrUpdateType variable is checked to see whether we are dealing with an add or an update.

If we are dealing with an add, we invoke the AddNew method of the Recordset object. The AddNew method prepares a new row you can edit and subsequently add to the Recordset object using the Update method. After you modify the new row, you must use the Update method to save the changes and add the row to the result set. No changes are made to the database until you use the Update method. (The Update method is invoked after the content of the textboxes has been assigned to the database fields.)

If we are dealing with an update, we can just start modifying the fields (provided an appropriate cursor type has been selected) – unlike DAO and RDO, ADO does not use an Edit method. Changes made to the current row’s columns are copied to the copy buffer. After you make the desired changes to the row, use the Update method to save your changes or the CancelUpdate method to discard them. (If you move on to another record without invoking Update, your changes will be lost.)

The content of the textboxes is assigned to the database fields, then the Update method is invoked. The Update method saves the contents of the copy buffer row to a specified updatable Recordset object and discards the copy buffer.

The mstrUpdateType variable is checked once again, and if we are dealing with an add, there is some extra work to do. Although the new record has been added, the original resultset still does not contain the new record. The Requery method must be invoked, which updates the data in a Recordset object by re-executing the query on which the object is based. The Find method is then used to position to the new record. The ADO Find method has the following syntax:

RecordsetObject.Find Criteria, SkipRows, SearchDirection, Start

The Criteria argument is a String value that specifies the column name, comparison operator, and value to use in the search. Only a single-column name may be specified in criteria; multi-column searches are not supported. The comparison operator may be ">" (greater than), "<" (less than), "=" (equal), ">=" (greater than or equal), "<=" (less than or equal), "<>" (not equal), or "like" (pattern matching). The value may be a string, floating-point number, or date. String values are delimited with single quotes or "#" (number sign) marks (for example, "state = 'WA'" or "state = #WA#"). Date values are delimited with "#" (number sign) marks (for example, "start_date > #7/22/97#"). These values can contain hours, minutes, and seconds to indicate time stamps, but should not contain milliseconds or errors will occur. If the comparison operator is "like", the string value may contain an asterisk (*) to find one or more occurrences of any character or substring. For example, "state like 'M*'" matches Maine and Massachusetts. You can also use leading and trailing asterisks to find a substring contained within the values. For example, "state like '*as*'" matches Alaska, Arkansas, and Massachusetts. Asterisks can be used only at the end of a criteria string, or together at both the beginning and end of a criteria string, as shown above. You cannot use the asterisk as a leading wildcard ('*str'), or embedded wildcard ('s*r'). This will cause an error.

SkipRows is an optional Long value, whose default is zero, that specifies the row offset from the current row (or bookmark row specified by the Start argument, if present) to begin the search. By default, the search will start on the current row.

SearchDirection is an optional value that determines in which direction the search is performed. The value is specified by the constants adSearchForward (the default) or adSearchBackward, which equate to values of 1 or -1, respectively.

Start is an optional Variant bookmark that functions as the starting position for the search.

Note: Unlike DAO, ADO does not have a "NoMatch" property. If the ADO Find method is unsuccessful, the record pointer is positioned at the end of the Recordset.

The SetRecNum sub is then be called to display the status bar information about the new record. The SetFormState sub is then called with a parameter of False, which causes the textboxes and the Save and Cancel buttons to be disabled and all other buttons to be enabled.

Note that in the statement that assigns the contents of the txtAsking textbox to the asking field of the table, our UnFormatNumber function is used to strip off the non-numeric characters. This is because we are using a display format that includes a dollar sign and commas on the txtAsking control, and an error would occur if we attempted to assign this directly to the asking field, which is defined as numeric.

'-----------------------------------------------------------------------------

Private Sub cmdSave_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

If Not ValidateAllFields Then Exit Sub

If mstrUpdateType = "A" Then

mobjADORst.AddNew

Else

' We can just update the fields. No explicit Edit method

' is available or needed.

End If

'save the data to the database:

mobjADORst.Fields("propno") = txtPropNo.Text

mobjADORst.Fields("empno") = txtEmpNo.Text

mobjADORst.Fields("address") = txtAddress.Text

mobjADORst.Fields("city") = txtCity.Text

mobjADORst.Fields("state") = txtState.Text

mobjADORst.Fields("zip") = txtZip.Text

mobjADORst.Fields("beds") = txtBeds.Text

mobjADORst.Fields("baths") = txtBaths.Text

mobjADORst.Fields("asking") = UnFormatNumber(txtAsking.Text)

mobjADORst.Update

If mstrUpdateType = "A" Then

'after the new record is added, the db must be re-queried

'so that the resultset contains the new record:

mobjADORst.Requery

' reposition to the record just added

mobjADORst.Find "propno = " & txtPropNo.Text

'display status info about the new record

SetRecNum

End If

Reset:

SetFormState False

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

Resume Reset

End Sub

Code the Click event for the cmdDelete button. The user is first asked to confirm that they want to delete the record, and if so, the Delete method of the resultset object is invoked, which deletes the current row in an updatable resultset object. The Requery method is then invoked so that the record is removed from the resultset that the user is working with. The Find method is then invoked to position the next record after the deleted one. If it was the last record that was deleted, then we position to the "new" last record using the MoveLast property. PopulateFormFields must then be called to display the contents of the new current record.

'-----------------------------------------------------------------------------

Private Sub cmdDelete_Click()

'-----------------------------------------------------------------------------

On Error GoTo LocalError

'when the current record is deleted, the current location in the recordset

'is invalid. use the Requery method to re-execute the query and update

'the data.

If MsgBox("Are you sure you want to delete this record?", _

vbYesNo + vbQuestion, _

"Delete") = vbNo Then

Exit Sub

End If

mobjADORst.Delete

mobjADORst.Requery

' reposition to one past the record just deleted

mobjADORst.Find "propno > " & txtPropNo.Text

' If it was the last record that was deleted, the Find method will

' come back with EOF, in which case we should MoveLast to position

' us to the "new" last record ...

If mobjADORst.EOF Then mobjADORst.MoveLast

'load data into the text boxes:

Call PopulateFormFields

Exit Sub

LocalError:

MsgBox Err.Number & " - " & Err.Description

End Sub

The ValidateAllFields function, which returns a Boolean value indicating whether or not all fields have passed validation checks. This function calls upon two "helper" functions: PropertyExists and ValidState. When the user is doing an add, the PropertyExist function is called to see whether or not the proposed Property Number is already being used in the Property table. If so, the user is informed that they can't use that number (because it is the primary key and must be unique) and so they must use a different number. The ValidState routine is called to ensure that the user has entered a valid US state. The code for all three functions is shown below.

'-----------------------------------------------------------------------------

Private Function ValidateAllFields() As Boolean

'-----------------------------------------------------------------------------

ValidateAllFields = False 'guilty until proven innocent

If mstrUpdateType = "A" Then

If txtPropNo.Text = "" Then

MsgBox "Property # must not be blank.", vbExclamation, "Property #"

txtPropNo.SetFocus

Exit Function

ElseIf PropertyExists Then

MsgBox "Property # already exists. Please use a different #.", _

vbExclamation, _

"Property #"

txtPropNo.SetFocus

Exit Function

End If

If txtEmpNo.Text = "" Then

MsgBox "Emp # must not be blank.", vbExclamation, "Emp #"

txtEmpNo.SetFocus

Exit Function

End If

If txtAddress.Text = "" Then

MsgBox "Address must not be blank.", vbExclamation, "Address"

txtAddress.SetFocus

Exit Function

End If

If txtCity.Text = "" Then

MsgBox "City must not be blank.", vbExclamation, "City"

txtCity.SetFocus

Exit Function

End If

If Not ValidState Then

MsgBox "Missing or invalid state.", vbExclamation, "State"

txtState.SetFocus

Exit Function

End If

If txtZip.Text = "" Or Len(txtZip.Text) = 5 Then

' it's OK

Else

MsgBox "Zip code must either be blank or exactly 5 digits.", _

vbExclamation, _

"Zip Code"

txtZip.SetFocus

Exit Function

End If

If Val(txtBeds.Text) = 0 Then

MsgBox "Beds must not be zero.", vbExclamation, "Beds"

txtBeds.SetFocus

Exit Function

End If

If Val(txtBaths.Text) = 0 Then

MsgBox "Baths must not be zero.", vbExclamation, "Baths"

txtBaths.SetFocus

Exit Function

End If

If Val(UnFormatNumber(txtAsking.Text)) = 0 Then

MsgBox "Asking must not be zero.", vbExclamation, "Asking"

txtAsking.SetFocus

Exit Function

End If

' if we make it here, all fields have passed edit

ValidateAllFields = True

End Function

'--------------------------------------------------------------------------------

Private Function ValidState() As Boolean

'--------------------------------------------------------------------------------

Dim lngX As Long

Dim blnStateFound As Boolean

blnStateFound = False

For lngX = 0 To UBound(mavntUSStates)

If txtState.Text = mavntUSStates(lngX) Then

blnStateFound = True

Exit For

End If

ValidState = blnStateFound

End Function

'-----------------------------------------------------------------------------

Private Function PropertyExists() As Boolean

'-----------------------------------------------------------------------------

Dim objTempRst As New ADODB.Recordset

Dim strSQL As String

strSQL = "select count(*) as the_count from property where propno = " & txtPropNo.Text

objTempRst.Open strSQL, mobjADOConn, adOpenForwardOnly, , adCmdText

If objTempRst("the_count") > 0 Then

PropertyExists = True

Else

PropertyExists = False

End If

End Function

Code the Click event for the cmdCancel button. The user would click this button if, during an add or update, they decide to abandon the operation. Here, PopulateFormFields is called to reset the textboxes to their content prior to the user clicking the Add or Update button, and SetFormState is called with a parameter of False, which causes the textboxes and the Save and Cancel buttons to be disabled and all other buttons to be enabled.

'-----------------------------------------------------------------------------

Private Sub cmdCancel_Click()

'-----------------------------------------------------------------------------

PopulateFormFields

SetFormState False

End Sub

Code the Click event for the cmdExit button, which issues the Unload Me statement to fire the Form_Unload event, which will unload the form and end the application.

'-----------------------------------------------------------------------------

Private Sub cmdExit_Click()

'-----------------------------------------------------------------------------

Unload Me

End Sub

Download the project files for this sample application here.